HVD
WEB APPLICATION
Client
HVD
Industry
Education / Nonprofit / Event Management
Team size
6+
Time frame
Ongoing
Technology used
The History of partnership
HVD & SERAPION
At the start of 2023, Humanistischer Verband Deutschlands approached us with a unique challenge. As a humanitarian company, they needed a reliable event management solution that would streamline the process of organising and managing various events, from online meetings to large-scale events in city halls. However, their budget constraints were significant, and existing market solutions were either too costly or lacked the specific functionalities they required. We have, in close collaboration with Humanistischer Verband Deutschlands, found an open source solution which had some of the functionalities which were needed but further adaptation was required. This way client stayed in the budget while getting the modernisation they required.
Our partnership with Humanistischer Verband Deutschlands exemplifies our commitment to enhancing and optimising established processes. We helped an already mature organisation refine its system, implement new functionalities, and develop a streamlined platform for event ticketing and reservations.
Our partnership with Humanistischer Verband Deutschlands exemplifies our commitment to enhancing and optimising established processes. We helped an already mature organisation refine its system, implement new functionalities, and develop a streamlined platform for event ticketing and reservations.
The vision
WHERE IT ALL BEGINS
The Humanistische Vereinigung promotes humanism, secular ethics, and self-determination. They offer community services like youth ceremonies, daycare centers, and advocacy for human rights. Their work also extends to supporting non-religious individuals in matters of life celebrations and providing social and psychological assistance.
Jugendfeier offers a secular coming-of-age celebration for young people transitioning from childhood to adolescence. The program includes a series of preparatory workshops on topics such as social media, anti-bullying, and civic courage, followed by a final celebration. The online and in-person options provide an inclusive, festive event where participants showcase their experiences and projects, making it a memorable day for families and friends.
Jugendfeier offers a secular coming-of-age celebration for young people transitioning from childhood to adolescence. The program includes a series of preparatory workshops on topics such as social media, anti-bullying, and civic courage, followed by a final celebration. The online and in-person options provide an inclusive, festive event where participants showcase their experiences and projects, making it a memorable day for families and friends.
The Challenge
UNTAGLING THE KNOT
As a humanitarian organisation, Humanistischer Verband Deutschlands needed a cost-effective solution tailored to its operational goals. Our mission was to build a modern, efficient system that would improve event management while keeping costs low.
Key challenges included:
- Outdated ticketing system lacking modern functionality, flexible pricing, and multi-category management.
- Manual workflows causing inefficiencies and increased administrative effort.
- Need for secure video storage with controlled, one-time download access.
- Limited tools for managing participation and user engagement effectively.
THE SOLUTION
HOW WE MADE IT WORK
To meet the specific needs of the Humanistischer Verband Deutschlands, we built a tailor-made event management system from scratch, designed specifically to fit their organisation’s requirements—delivering flexibility, efficiency, and scalability.
Key Features and Improvements
- Enhanced Ticketing System: Added support for complex pricing, discount codes, and multiple ticket types.
- User Interface: Updated design to match branding and improve usability.
- Venue Editor: Enabled venue setup with editable layouts and seating.
- Seat Assignment: Introduced manual, automatic, and public seat selection.
Advanced Capabilities and Integrations
- Event Management: Streamlined participant registration, invitations, and invoicing.
- Analytics: Added reporting tools for real-time event insights.
- File Storage: Developed secure video upload and one-time download system.
- Keycloak Integration: Centralised user authentication and role management.
A joint effort combining close collaboration, in-depth expertise, and end-to-end development that delivered a modern, scalable event management system, streamlining operations and elevating the overall user experience.
The Value
IMPACT THAT MATTERS
By combining selected open-source components with custom-built functionality developed from the ground up, we delivered a powerful, cost-effective solution that ultimately evolved into a complete platform redevelopment.
Benefits delivered:
- Efficiency and Cost Savings: Leveraging open-source technology reduced expenses while streamlining workflows, automating manual tasks, and enabling smarter resource allocation.
- Improved Management and Scalability: A new admin and public web app simplified user, booking, and event management, with flexible seat assignments and tools that scale with future growth.
- Enhanced Experience and Insights: A redesigned interface, secure video storage, analytics, and centralised user access elevated engagement and provided data-driven decision support.
Skills that stand out
CORE STRENGTHS
Technical Expertise
Engineering and business skills enabled us to upgrade the app, build key modules, and develop a full admin solution.
Consultation and Guidance
Strategic advice and direction helped the client overcome challenges and make informed decisions.
Refactoring and Adjustments
Extensive refactoring capabilities ensured the software met evolving requirements.
Project Management
Efficient coordination and management of development processes ensured timely delivery and quality.